Project Administration Intern
IntePros is currently seeking a Project Administration Intern to support a leading company in the environmental engineering industry at their Pittsburgh, PA office. This internship is ideal for current college students or recent graduates pursuing a degree in Accounting, Finance, Business Administration, or a related field who are looking to gain hands-on experience in project coordination, billing, and accounting operations within a professional services environment.
In this role, you will support project teams with administrative and financial processes related to environmental engineering projects. The selected candidate should be detail-oriented, organized, adaptable, and eager to learn in a fast-paced professional environment.
Responsibilities
• Assist with setting up and maintaining project information within the accounting system
• Support review of contracts, budgets, payment terms, and project documentation
• Help verify project billing information, rate schedules, and invoice details
• Assist with employee expense report processing and data entry
• Support project billing cycles by preparing reports, processing invoice edits, and organizing required documentation
• Track project-related accounts receivable and accounts payable information
• Generate reports and assist with monthly project accounting activities
• Provide administrative support including filing, data entry, scheduling meetings, and coordinating travel arrangements
• Collaborate with project managers, accounting staff, vendors, and clients as needed
Qualifications
• Currently pursuing or recently completed an Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field
• Strong interest in project accounting, finance, or operations within a professional services environment
• Proficiency in Microsoft Office Suite, especially Excel
• Strong organizational skills with excellent attention to detail
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Effective written and verbal communication skills
• Ability to learn new systems and processes quickly
• Previous internship, campus leadership, administrative, or accounting experience is a plus
• Experience with accounting or ERP systems is preferred but not required
What You’ll Gain
• Hands-on experience supporting real-world engineering and environmental projects
• Exposure to project accounting, billing operations, and contract administration
• Mentorship from experienced professionals in finance and project management
• Opportunity to develop professional communication and analytical skills
• Valuable experience for students pursuing careers in accounting, finance, project coordination, or operations
