COMMUNITY FOUNDATION OF SOUTHERN WISCONSIN, INC.
Marketing & Data Operations Intern
Job Title: Marketing & Data Operations Intern
Classification: Part-Time Internship
Compensation: $13.00+ per hour depending on experience
Hours: Up to 29 hours per week
Schedule: Monday through Thursday; final schedule set with selected candidate
End Date: September 2026, with the option to extend by mutual agreement
Location: Janesville, Wisconsin
Reports To: Director of Marketing & Communications
Our Mission: Creating lasting impact by empowering passionate donors and volunteers to foster vibrant communities.
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POSITION SUMMARY
The Marketing & Data Operations Intern will play a meaningful role in strengthening the infrastructure that connects donors to the causes they care about most. This position centers on a high-impact data and content project: auditing CFSW's fund records for accuracy and helping develop richer, more compelling fund descriptions for our online donation platform.
This is an ideal opportunity for a motivated student or recent graduate interested in nonprofit operations, digital content, and donor engagement — and who wants to contribute real, lasting work to a community-serving organization.
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ESSENTIAL FUNCTIONS
FUND DATA AUDIT & CLASSIFICATION (Primary — 60-70%)
CFSW manages over 900 component funds serving communities across nine counties in Southern Wisconsin. Accurate fund classification is essential for connecting donors to the right opportunities and for powering CFSW's internal reporting and filtering tools.
- Review fund contract details in CFSW's CRM system to verify each fund's grant type classification
- Cross-reference fund purpose language against established classification criteria
- Flag discrepancies and correct labels in coordination with the Director of Marketing & Communications
- Maintain an organized tracking log of reviewed, updated, and pending funds
- Develop a working familiarity with CFSW's fund types, including donor advised funds, field of interest funds, designated funds, and scholarship funds
FUND SUMMARY & DONATION PAGE CONTENT (Secondary — 20-25%)
Following the fund audit, the intern will assist in developing expanded, engaging fund summaries for CFSW's online donation pages. Current descriptions are brief and functional; this project will bring them to life with more context, impact language, and visual formatting.
- Draft expanded fund summaries using AI-assisted writing tools, guided by fund contract purpose language and CFSW brand voice
- Format summaries for use on CFSW's donation platform, incorporating color, structure, and visual hierarchy
- Ensure consistency in tone, length, and formatting across all fund pages
- Review drafts with Director of Marketing & Communications before submission
MARKETING SUPPORT (Supplemental — 10-15%)
- Assist with social media content scheduling and light content drafting
- Support design requests using Canva for social graphics, event materials, or templates
- Provide general administrative and project support for the Marketing & Communications team as capacity allows
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WHAT YOU'LL GAIN
- Hands-on experience with nonprofit fund structures and CRM data management
- Practical skills in AI-assisted content creation — an increasingly in-demand professional capability
- Experience writing donor-facing content with real organizational impact
- Exposure to community foundation operations across a nine-county region
- A portfolio-ready project: hundreds of published fund pages improved through your work
- Mentorship from an experienced nonprofit marketing professional
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QUALIFICATIONS
- Currently enrolled in or recently graduated from a degree program in marketing, communications, nonprofit management, English, journalism, or a related field
- Strong attention to detail and comfort working with structured data or spreadsheets
- Clear, organized written communication skills
- Curiosity and willingness to learn; ability to follow established guidelines consistently
- Familiarity with social media platforms
- Experience with Canva or basic design tools preferred
- Basic HTML familiarity a plus (training will be provided)
- Interest in the nonprofit sector, community philanthropy, or civic engagement preferred
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HOW TO APPLY
Please email your resume and a brief cover letter to Jonathan Fox-Haines, Director of Marketing & Communications, at jonathan@cfsw.org. In your cover letter, tell us what draws you to this opportunity and any relevant experience with data, content, or nonprofit or volunteer work.
Applications will be reviewed on a rolling basis and will remain open until the position is filled.
