Paid Internship
On-Site Position
Minimum 24+ hours per week
Location: Paramount, CA
Job Summary: The Administrative HR Intern Co-Op is responsible for performing a wide variety of clerical and administrative duties for the local plant HR department in the day-to-day activities of the department.
Key Performance Indicators
• Customer Service Satisfaction
• Visitor Management
• Confidentiality & Compliance
• Employee Engagement
• Recruitment Support
Essential Job Responsibilities
• Performs wide variety of administrative duties to support the HR department (i.e. letters, reports and forms)
• Assists in recruiting and orientation/on-boarding activities (i.e. coordinate and schedule interviews and orientation)
• Assists in maintaining and storing employee training records, and distributes records to appropriate personnel as required
• Participates in HR initiatives such as mass distributions, open enrollment, employee engagement activities, etc.
• Manage mail handling for ingoing and outgoing mail
• Process responses to HR mail such as unemployment notices, child support, garnishments and tax withholdings etc.
• Maintain all department records in an orderly, secure and confidential manner
• Maintain employee communications, employee boards, compliance notices, etc.
• Provide logistical support for internal meetings and events by handling lunch coordination for staff and executive leadership team, ensuring quality and timely service
• Input to HRIS new hire data and any personnel changes. Review input and error reports for completeness and accuracy, making corrections as necessary
• Track and monitor timely completion of performance reviews
• Assist the HR department in posting requisitions in ATS (Applicant Tracking System)
• Assist with scheduling interviews by phone or email correspondence
• Prepare new hire onboarding packets
• Assist HR team with open enrollment preparation, communications, and role out
• Input open enrollment employee benefit changes, changes in family status and insurance benefit changes
• Assist with picture taking and preparation of employee badges
• Prepare self bills for benefits on a monthly basis and send invoices for approval to Accounting and HR director
• Maintain birthday/anniversary calendar for the plant
• Edit and type letters, reports, job descriptions, notices, etc.
• Receive and screen telephone calls, relay messages and furnish information wherever possible
• Order and maintain stationary supplies for the Human Resources department and Executive team
• Perform other duties as necessary or appropriate to the position
Education Requirements
• Must be enrolled in an accredited 4-year university pursuing a BA, BS or MS in Human Resources, Business Administration, Business Management or Psychology
• Must be at a Junior or Senior standing
• Must have 3.0+ GPA
Basic Qualifications
• Must be able to work at least 24+ hours
• Must be a detail oriented/organized individual with the ability to maintain a high degree of confidentiality
• Ability to work in a team environment
• Ability to communicate effectively and build interpersonal relationships
• Ability to lead projects with minimum direction
• Ability to use Microsoft Outlook
• Basic understanding of Microsoft Word, PowerPoint and Excel
• Must be able to read, write and speak English
Preferred Qualifications
• Bilingual (English and Spanish) is a plus
• Previous internship/Co-Op experience in a manufacturing work environment
